Constitution

Constitution of the Chase and District Fish and Game Club Incorporated January 1, 1984

OBJECTIVES

  1. To help in the conservation and management of wildlife and wildlife habitat.
  2. To seek better hunting and fishing for all sportsmen.
  3. To obtain and maintain reasonable public access to all forests, lakes and recreational areas of the province, including crown lands.
  4. To make the general public aware of the dangers of air, land and water pollution and to cooperate with groups having similar objectives.
  5. To encourage good land owner –sportsman relations.
  6. To encourage respect for fish and a true appreciation of sportsmanship and outdoor ethics.
  7. To educate in conservation and the safe handling of firearms.

BYLAWS

AREA OF OPERATIONS

  • Operations of the club shall be carried out chiefly in Chase and District.

MEMBERSHIPS

  • Annual membership shall be available to any person paying the prescribed dues for a single, senior and family membership which Includes children between the ages of eight (8) and eighteen (18) years.
  • Life membership may be conferred by a majority vote of members at a general meeting on any person who is a member of the club In recognition of outstanding services rendered to the club. A life member shall have full voting privileges.
  • Junior membership shall be available to minors between the ages eight (8) and eighteen (18) years with all the privileges of membership except voting on money matters or attending club functions which, by law, are restricted to adults. Junior members shall not be eligible to hold office in the Club.
  • The Club may enter into affiliation with, or membership of, any society with similar objectives, subject to the approval by two thirds (2/3’s) of members present and voting at a general meeting of the club.
  • When it becomes known that a member has been convicted of an offense under fishing, hunting or environmental laws, the executive is authorized to cancel membership where circumstances so warrant.
  • a) A member may be expelled by a Special Resolution of the members passed at a General Meeting.
  1. b) The notice of Special Resolution shall be accompanied by a brief statement of the reason or reasons for the proposed expulsion.
  2. c) The person who is the subject of a proposed expulsion shall be given an opportunity to be heard at the General Meeting before the Special Resolution is put to the vote.

ANNUAL DUES

  • Annual dues for all classes of membership shall be established from time to time by a two thirds (2/3’s) majority vote of those present and voting at a General Meeting.

MEETINGS

  • Regular general meetings shall be held once a month, except in the months of July and August.
  • The Annual General Meeting shall be held in the month of November of each year, with at least seven (7) days of clear notice given, the non-receipt of notice by any member shall not invalidate any of the proceedings or resolutions passed at such a meeting.
  • Ten (10 )members shall constitute a quorum for any General Meetings and shall be constant to transact the business of the club at any meeting properly called.

EXECUTIVE

  • The executive of the club shall consist of president, immediate past president, vice president, secretary, treasurer, together with eight (8) directors.
  • Five (5) members of the executive shall constitute a quorum for any duly called meeting of the executive.
  • Offices and directors shall be elected at the Annual General Meeting. Officers shall be elected for a period of one (1) year except for the president who will be elected for a period of two (2) years.  Two (2) year directors (four (4) directors) automatically take the position of one (1) year directors for the following year.  Four (4) more directors are voted in to hold the term as a two  year director for that year.  If during that time any director abstains from their position, the new director is elected, so there are always eight (8) directors holding office.
  • The president shall supervise all the business of the Club, preside at all the meetings of the Club, and appoint committees as approved by the club.
  • The Vice President shall assist the President and perform all duties of the President in the latter’s absence or by his/her request.
  • The Secretary shall conduct the business of the club under the direction of the President. Keep a true and permanent record of all meetings of the Club and the Executive, and shall receive and be responsible for all correspondence.
  • The Treasurer shall collect all dues and all other monies owing to the Club, shall take charge of all receipts and make all necessary disbursements when authorized by the club. The Treasurer shall provide the Club with a financial statement when called upon to do so and shall make available all necessary documents for the purpose of the annual audit of the Club’s financial affairs.
  • The Treasurer shall submit such annual reports and documents as are required by the Registrar of Societies.
  • The Executive shall have the power to expend funds not in excess of $200 per item.
  • Any committee or member of the club expanding or receiving club funds must submit a financial report to the treasure within 30 days of the transaction.
  • A) The members may by Special Resolution remove a Director or Officer before the expiry date of his/her term and may elect a successor to complete the balance of the term.
  1. B) Current directors failing to attend three (3) consecutive meetings without reasonable cause shall be subject to replacement by the vote of the members.

AUDITOR

  • An Auditor shall be appointed or commissioned annually by the Executive. The Auditor’s report on the state of the Club’s finances shall be presented annually to club members in General Meeting.

NOMINATING COMMITTEE

  • The nominating committee shall consist of the immediate Past President and two members from the floor, which may include Past Presidents.

VOTING

  • Voting shall, except by Special Resolution and for the election of Officers and Directors, be by the show of hands.
  • a) A member in good standing present at a meeting is entitled to one vote.   b) Voting by proxy is not permitted.
  • All members are in good standing except a member that has failed to pay the current annual membership fee, or any other subscription or debt due and owing by the person to the club and is not in good standing as long as the debt remains unpaid.

AMMENDMENTS TO THE CONSTITUTION

  • This constitution may be amended at any General Meeting of the Club providing notice of intention and substance of the change or changes have been at the previous General Meeting of the Club. Approval requires a favorable vote by  at least two thirds (2/3’s) of the members present and voting.
  • Robert’s Rules of Order by H.A. Roberts shall be the final authority of the Club in all parliamentary matters, except where such rules conflict with the Club’s constitution.

INSPECTION OF RECORDS

  • The books and records of the club shall be open to inspection of members at a General Meeting, provided that one week’s notice shall have been a given in writing to the President by the member or members desirous of making such an inspection.

FISCAL YEAR

  • The fiscal year of the club shall be the calendar year.

SIGNING OFFICERS

  • All funds shall be deposited in a Chartered Bank of Canada, Trust Company or Credit Union in the name of the Club, and shall be subject to withdrawal upon the signature of the President, or a Vice President and the Treasurer, proved that such withdrawals had been authorized by the General Meeting or by the Executive.